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Reporting Requirements


**ATTENTION: BEGINNING WITH THE 2016 - 2017 RENEWAL YEAR, ALL PRENEED REPORTING MUST BE SUBMITTED ONLINE**

ALDOI - Preneed Online - Click to be redirected to the log-in page for "ALDOI-Preneed Online", the Preneed Division's new Preneed renewal and reporting site.

Certificate Holder Semi-Annual Report

(Due within 45 days of the end of the reporting period)

Certificate Holders must file reports semi-annually, within 45 days of June 30th and December 31st for the two quarters just ended. Reports should be submitted for each Certificate Holder as well as each Branch Registrant. Reports are due August 14th and February 14th, annually. If a Certificate Holder fails to file the Semi-Annual report for two consecutive reporting periods, then Quarterly Reports will be required.

Beginning with the semi-annual reports due February 14, 2016, all semi-annual reports, must be accompanied by an annual statement of trust activity from the trustee(s) for each merchandise and services trust account for the preceding calendar year for each Certificate Holder or Branch Registrant. If the trustee(s) was changed during the reporting period, then a statement of trust activities from the new trustee as well as the old trustee should be submitted. Likewise, a policy listing showing the policy activity for the preceding calendar year should be included from each insurer used by the Certificate Holder and/or Branch Registrant to fund post-law preneed contracts. Finally, any Certificate Holders and/or Branch Registrants funding preneed with a Letter of Credit or Surety Bond should submit a detail listing of the outstanding contract liability under each Letter of Credit or Surety Bond. Statements are required to be submitted electronically. A number of insurers and trustees have agreed to electronically submit the required policy listings and trust statements on behalf of their clients. See the Documentation section below for details regarding submitting documentation as well as a list of insurers and trustees which have provided written notice to the Department that they will electronically submit the required documentation on behalf of their clients.

The Certificate Holder should submit the Certificate Holder – Semi-Annual Report and Branch Registrant – Semi-Annual Reports for any of its Branch Registrants through ALDOI - Preneed Online. Review the Semi-Annual Report Instructions, which includes detailed step-by-step completion instructions for the Semi-Annual Report.

Inactive - Annual Report

If a Certificate Holder becomes inactive for any reason (surrender, expiration, etc.) then the Inactive Certificate Holder – Annual Report must be filed annually, so long as the Inactive Certificate Holder has at least one unfulfilled preneed contract. If the Inactive Certificate Holder has ever funded preneed contracts by trust and has one or more trust funded contracts outstanding/unfulfilled in the reporting year, then the Inactive Certificate Holder must file a statement of trust activities for each merchandise and services trust for the reporting year (January 1st – December 31st) with the Inactive Certificate Holder – Annual Report. The report and the statement from the trustee(s) regarding all trust activities (if applicable) is due within 90 days of the end of the reporting period, January 1st – December 31st (due April 1st). If the Certificate Holder has contracts funded by insurance, then a detailed statement from the insurer showing policy activity must accompany the report. Statements are required to be submitted electronically. See the Documentation section below for more details.

Inactive – Annual Reports must be submitted online through ALDOI - Preneed Online.

Annual Report of Endowment Care

Effective with the 2016 Annual Report of Endowment Care, due in 2017, reports must be filed electronically through ALDOI - Preneed Online. Due to changes in the form and the change from paper forms to online electronic forms, the reporting deadline has been extended. Endowment Care Reports are due by July 1, 2017. In 2017 ONLY, they will be accepted until August 31, 2017. Reports submitted by August 31, 2017, will be deemed to have been filed by April 1, 2017, as required by law. No Cemetery Authority applying to renew its Preneed Certificate of Authority, will be renewed until such time as its Annual Endowment Care Report and the related Annual Endowment Care Trust Statement has been received. Please visit the Certificate of Authority & Branch Registration Renewal for further information regarding renewals.

All Endowment Care Cemeteries, whether licensed to sell preneed or not, must file a report and trust statement from the trustee on the trust’s activities for the reporting year, annually and within 90 days of the end of the reporting year (due April 1st). The report includes the annual trust statement provided by the trustee and if applicable a copy of each board member’s bond. At the Department’s discretion, the cemetery property sales log may be required to accompany the report as well. Trust statements are required to be submitted electronically. See the Documentation section below for more details as well as a list of trustees, who have agreed to electronically submit the required trust statements on behalf of their clients.

Please review the Filing Instructions for the Annual Report of Endowment Care prior to filing to ensure the information provided is accurate and as requested.

Documentation

The required trust statements, policy listings and liability reports should be submitted electronically. A number of insurers and trustees have agreed to submit the required trust statements and policy listings on behalf of their clients. If your insurer or trustee has not notified the department or you of their intent to provide this service, then you must submit the documentation electronically, using the below link. The following insurers and trustees have provided written notification to the Department that they will provide this service for their clients. Contact information related to the trust or insurance related product has also been included in case you have any questions.

DOCUMENT UPLOAD

INSURERS

Insurer Contact Name Contact Phone
American Memorial Life Insurance Company Greg Hollibaugh (800)533-2220
Assurant Solutions
  • American Retirement Life Insurance Company
  • Great American Life Insurance Company
  • IA American Life Insurance Company
  • Liberty Life Insurance Company
  • Union Security Insurance Company
N/A No new business
Atlantic Coast Life Insurance Company Randy Mathews (205)529-0005
Funeral Directors Life Insurance Company Mark Owen (325)660-3801
Global Atlantic Financial Group (Forethought Life Insurance Company) Brian Schwettman (812)933-6681
Great Western Insurance Company
Homesteaders Life Company Lisa Hurt (800)477-3633
Mutual Savings Life Insurance Company
Security National Life Insurance Company
Unity Financial Life Insurance Company Elaine Greer (513)247-0711

TRUSTS

Sponsor Trust Name Trustee Record Keeper Contact Name Contact Phone
Alabama Funeral Directors Association (AFDA) Funeral Trust of Alabama RBC Trust Company (Delaware) Administrative Systems Inc. (ASI) Denise Edmisten (334)956-8000
ClearPoint Federal Bank & Trust Preneed Funeral, Cemetery & Endowment Care Trusts ClearPoint Federal Bank & Trust ClearPoint Federal Bank & Trust Natalie Maret (812)933-6716
Funeral Services Inc. (FSI) Preneed Funeral & Cemetery Merchandise & Services and Endowment Care Trusts Live Oak Bank Funeral Services Inc. (FSI) Tommy Settles (800)749-1340
Homesteaders Financial Services LLC Homesteaders Financial Services LLC Participant Preneed Funeral Master Trust ClearPoint Federal Bank & Trust ClearPoint Federal Bank & Trust Tom Heuer (800)436-6110 Ext 7710
Independence Trust Company Preneed Funeral, Cemetery Merchandise & Services, and Endowment Care Trusts Independence Trust Company N/A Lynn Burns (615)503-0776
National Guardian Life Insurance Company NGL Master Preneed Funeral Trust Live Oak Bank Funeral Services Inc. (FSI)
Regions Bank All (Preneed cemetery/funeral M&S and Endowment Care) Regions Bank N/A Bob Murray (713)693-5383
Southland National Insurance Company Preneed Funeral & Cemetery Merchandise & Services Regions Bank N/A Stacy Jones (205)343-1244